Administrative Assistant

Portland, OR 97239

Posted: 01/16/2019 Industry: Administrative Support Job Number: EB-1434801755

We are searching for an Administrative Assistant on behalf of our client who is a nationally recognized teaching hospital located in downtown Portland.

High school diploma or GED
At least one year of general office experience
Interpersonal communication skills
Intermediate Microsoft skills
Intermediate clerical skills
Multi-line phone use knowledge would be helpful

Bachelor of Arts degree is preferred

Duties and Responsibilities:

Serves as secretary (may be confidential) to a manager, team or committee
Coordinates the editing, proofing, printing and distribution of grant applications, grant progress reports, newsletters, brochures, syllabi and manuals
Takes minutes at meetings
Answers phones, greets visitors, screens calls
Receives and reviews incoming mail and requests for information
Organizes and maintains filing systems
Maintains supervisor's calendar and schedules appointments and conferences
Makes travel arrangements, arranges schedules of visits, makes reservations, notifies organizations to be visited
Completes travel vouchers, expense claims, and reports
Maintains attendance and payroll forms and records for work unit
Prepares HR forms
Performs budget related activities, analyzes data, creates and maintains routine spreadsheets, and databases, participates in preparing budget projections, monitors expenditures and compiles and generates status reports and reports deviations to supervisor

Hours are Monday-Friday 8am-4: 30pm

Starting pay: $15/hr.

We strongly suggest that interested candidates be open to taking public transit as main mode of transportation to get to and from this work site and the client does not have parking available.

Candidate will be subject to a full background check and pre-employment drug screening.

This is a 3 month temporary (full-time) position offered by Abbott & Associates Professional Placement with their client company.

Who is Abbott & Associates Professional Placement?

We are a family-owned and operated staffing agency working in the Oregon and SW Washington market since 2002. We are a Woman Business Enterprise and Emerging Small Business certified company, also accredited by the Better Business Bureau.

Abbott & Associates has recently been recognized as a Finalist for the Excellence in Family Business awards by the Austin Family Business program at Oregon State University.

Why you should work with us:

Work with a small, locally-owned staffing agency that takes a personally tailored approach to every match they make. Helping people is our greatest passion and what drives us everyday. With Abbott & Associates you won't just feel like a number, you will feel like family!

Visit our website to learn more about us or simply do a quick google search to read the wonderful things people have said about working with us!
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